Project management in a large business is exciting: the budgets are bigger, the risks are higher, and the rewards are greatest of all. But, how can you manage the logistics behind project management when the business is larger than a start-up or mid-sized company? Well, here are some ideas…
1. Appoint Dedicated Project Managers
In small business, one manager is sufficient when it comes to overseeing a new project. However, in larger businesses it might be necessary to break down projects into component parts, assigning a responsible and reliable project manager to each section. This way, the small details won’t be overlooked and each manager will be able to take responsibility for an appropriate amount of work. However, it’s important to assign an ‘overall’ project manager to be charged with coordinating the lower level project managers, ensuring that things actually get done. And, if possible, ensure that this person is a leader as well as a strong coordinator: the most successful projects will be headed by project managers who make their subordinates feel as though they belong to a wider team working towards a common goal, and that their contributions matter.
2. Use Tools
In an age where we rely on technology, it makes sense to utilise it when managing projects in a large business. For example, tools such as Jira help teams involved in projects to communicate with each other and provide continuous feedback. You can even get add-ons to Jira (such as the kind available from http://upraise.io/) to help manage other logistical issues in large businesses, such as objective setting and contextual performance reviews. So, if you need to update your computer systems or change your process, do so: it will help to keep large teams up to date with what’s happening and ensure that your project is a success.
3. Analyse & Manage Key Stakeholders
In a large business, there’s likely to be a number of people who are ‘interested’ in seeing the project achieve what it set out to do. So, get a good understanding of who they all are, what their needs are and how best to communicate with them. What would a successful project look like? How are you going to keep them up to date? Ultimately, you need to find ways of keeping stakeholders happy without compromising on progress.
4. Finally, Schedule Regular Check-Ins
Weekly meetings are really important when it comes to managing projects in a large business. It’s a good idea to post key numbers and points on a whiteboard, or send it round via email before meetings begin so that everyone can anticipate what’s going to be discussed and raise any issues if they’ve spotted a problem. Communicating like this is vital in any organisation, but it’s especially important when it comes to organising the logistics in a big organisation. Also, consider setting aside a separate regular meeting for risk-management. The larger the organisation, the larger the risks, so ask key team members to brainstorm everything that could go wrong when managing projects in a large business. Then, determine how these risks are going to prevented, and assign an owner to each.