It seems like the ‘cloud’ is taking over, with so many options for personal use that many businesses should consider getting on board too. The cloud, or a Web-based server system, may seem foreign to bosses who are from a different era of tech but you can certainly assure them that there is nothing to worry about. There are many things to consider when thinking about making the switch from traditional on-site servers to the cloud, so we’ve listed five key things that your boss should know when making that major decision.

1. Where Will Your Documents Live?

If your boss isn’t familiar with how cloud systems work, they may be wondering where all the company’s document will be hosted.The short answer to their question is on a web based server, one that belongs to which ever cloud system you choose. For example, Microsoft’s cloud platform Office 365 is thought to utilise almost a million servers. Those servers are highly secure, so much so that only those at Microsoft know their locations. This is great news for your boss in that employees can now work collaboratively from almost anywhere.

2. How Secure Is It?

If you take the proper safety measures, then switching over to a cloud based platform is very safe. Generally speaking, cloud systems are more secure than traditional in house server systems.This is not to say that security threats will disappear, but most of the security breaches that happen in relation to the cloud come from third party apps or are down to human error.

3. What Kind Of Devices Can Use It?

The great thing about the cloud is that if your device can connect to Wi-Fi then it can probably utilise the cloud. ‘Bring your own device’ use is increasing at many companies,which provides great convenience and lowers expenses for businesses. That said, there are some things your boss should know –the  most important of which are clear terms for BYOD users. Many security breaches occur when employees are using apps and programs that aren’t secure for use with the company cloud. 

4. Is It Cheaper?

This is likely to be one of the first questions your boss will have. Luckily for them, the answer is, typically, yes. Moving to web servers means that less money is spent on on-site IT. Customisation and security is where many employers find that cloud costs go way up. Some sound advice for your boss when it comes to making the right decision is to pick the best plan for the business whilst avoiding additional add-ons. Security is worth the investment but many cloud solutions come with security included. If your boss is looking at platforms that only have security packages as an additional extra, point them in another direction.

5. Employees Are The Biggest Threat

While hackers can be a danger to businesses using the cloud, it has been found that human error from employees is a much bigger threat. In 2015, a study carried out by Experian found that employees caused almost 60% of security incidents. This comes from employees using personal devices to access sensitive work-related material. Your boss should know that it is imperative to have guidelines and expectations around personal device use. Setting up systems for cloud usage, especially for handling company documents and classified data, is of extreme importance. One of the great things about the cloud is that you can set different levels of permission on files and folders, giving access to specific parties only.