Lack of productivity is the bane of the workplace, often costing businesses thousands of dollars every year. But rectifying problems with motivation and organisation need-not be difficult. In today’s digital world there are plenty of options available that will help automate the process.

A computerised maintenance management system (CMMS) is a program designed to streamline maintenance by automatically updating schedules, forecasting inventory supply, and keeping track of orders. Implementing a CMMS could be all that’s required to refine your business model and ensure your company doesn’t fall short due to productivity issues. Here are five reasons why…

1. Reduces Costly Downtime

If a piece of machinery breaks down it’s not just the cost of repair that can cause a serious dent in your company finances; any delays could harm your reputation and, therefore, reduce your future profit margins. And that’s not to mention the cost of having a pool of salaried workers that are unable to fulfil their responsibilities. Studies conducted by the Information Technology Intelligence Consulting research organisation state that 98 percent of American businesses lose more than $100,000 per year due to downtime alone. A CMMS will automate the maintenance process and thereby reduce the chance of downtime from occurring in the first place.

2. Frees Up Admin Time

Around eight in ten companies still use dated tools, such as spreadsheet software, to coordinate their work processes. In addition, managers often spend around two days per week conducting admin. That’s a lot of time that could be spent on revenue-generating activities. A CMMS will help you stay organised without having to rely on manual tools. As a manager you are responsible for getting the most out of your team, and if you can focus more time and energy on employee and asset care, you will inevitably increase your bottom line.

3. Automatically Quantifies Data

Metrics are a hugely important element of training and performance. When you’re quantifying data manually it’s difficult to determine who is performing well, who is lacking, and why. According to Limble CMMS, implementing metrics has been known to boost efficiency by around 8.6 percent. For example, data might show that Employee A spends more time processing orders than Employee B, but still isn’t getting as much done. Or that orders processed by Employee B often get returned. These metrics will help you determine who needs more training, and in which department.

4. Prevents Problems In Advance

Preventative maintenance is the process of scheduling inspections and addressing potential problems before they cause any damage. The danger of using spreadsheets and calendars is that it leaves the door open to human error and takes up time. A CMMS will automate the preventative maintenance process, ensuring that technicians keep track of inspection dates, tasks, repair reports and inventory as and when it’s required. This is a huge advantage that will ensure your operation continues running smoothly and efficiently.

5. Boosts Safety In The Workplace

As a manager the health and safety of your employees should be your number one priority. The rules and regulations are there for a reason, and OSHA citations can not only have costly consequences, but could lead to a criminal charges. Don’t break them! While it will not absolve you of your responsibilities, a CMMS will enhance safety in the workplace, ensuring that compliance checks are conducted when required. This alone is worth the investment.