Project management tools help you to manage work virtually, manage remote teams, and help you to develop systems and processes. They allow you to work on the go and streamline your workflow. Managing projects online isn’t just for businesses that rely on remote workers. Project management tools help you to systemise traditional business processes too.

There’s really no dearth of project collaboration software doing the rounds on the market. As more companies and individuals take their work online, projects are moving to the cloud and more project management software solutions show up to meet the demand. It’s exciting, if you think about it.

The more choices you have, the better it is for you. Some project management tools are popular and there are many others that are new. Here are some of them:


What’s simple, easy and still capable of handling IT projects (among others), say hello to BinFire It’s relatively new but is already gaining popularity. If your focus is on developing product prototypes, software, and apps, this tool was made for you. Along with the usual list of features, you also have an interactive whiteboard and burn down chart. It also allows you to follow your project management methodology such as Agile, Scrum, and Work breakdown structure. Features like permissions, starring, tags, and reports are all thrown in for good measure.


We love technology and we love project collaboration tools that boast of special love for IT teams and technology companies handling complex IT projects. Clarizen pulls your collaboration together to help you handle teams, projects, and other complex project management needs. It’s the kind of tool that medium to large business will love to use. It’s the perfect solution when companies look for intuitive, data-driven, enterprise-ready, and easy to use solution as a replacement for legacy systems that usually fail. Clarizen also has an app marketplace with plenty of integration options with other solutions.


Daptive is a unique approach to Project Portfolio Management (PPM). It’s built from the ground up to provide value to your business. Without forcing you to change processes and fit your business around the tool, it has a rather flexible functionality to fit your business in as you need to. Armed with a complete suite of features such as resource management, document management, time tracking and expense reports. Dative comes with a team of experts you can depend on, a business intelligence engine, and the ability to support your business processes with Dynamic applications.


Elegant, simple, and stripped off anything fancy on purpose. Flow is a new web-based project management app that brings all of the complexity around projects into four simple parts: ideas, discussions, projects, and files. Now, it doesn’t get simpler than that. Of course, it works best if you have projects that do well with this kind of boxed focus on simplicity.

It’s easy to bring the team onboard, assign tasks, have discussions, and upload documents. Since ideas don’t always come while you are seated at a desk, you can capture ideas on the fly through mobile devices that’ll sync. Despite the simplicity, there’s a lot under Flow’s hood: a dashboard like setting (you can also filter dashboard for custom views), inline task editing, and have people (even guests) subscribe to tasks. Flow also has auto-reassignment of tasks and repeat task features.

Liquid Planner

You can think of Wikis as a pseudo blogging system. Yet, with over 30 trillion spam e-mails clogging inboxes, there’s just too much traffic to get any meaningful work done. James E. Gaskin of NY Times points out that most hosted work management solutions now host wikis as a better way to handle projects virtually, and Liquid Planner is one of them.

Liquid Planner takes a slightly different approach to project management. As Erick Schonfeld of TechCrunch puts it, Liquid Planner tries to solve one problem that most other solutions available could not: to account for delays, unplanned tasks, and missed deadlines. In a simple way, Liquid Planner just asks for a time range instead of a single point deadline (much like a Gantt Chart).

Liquid Planner does have everything you come to expect from a hosted project management solution such as scheduling, notifications, commenting, document sharing, Time tracking, approvals, project analytics, reports, and even apps for mobile devices.


Project management solutions are nothing short of stupendously efficient. Wrike just takes that grain of thought a little ahead. Wrike works as a hub for all of your work including schedules, deadlines, milestone, ideas, files, and conversations. You can also power up Wrike with more integrations with other tools familiar to you such as Gmail, Apple Mail, Dropbox and Microsoft Excel. I especially like the planning feature, the long flowing interactive Gantt Charts, workload management, selective data access, and much more.


Small businesses demand simplicity when it comes to project management tools. None of that simplicity would mean losing out on features necessary to keep projects running. Workzone is simplicity that also comes with sophistication. It’s easy to use but it has a lot going for it.

The simple, easy-to-use interface with plenty of features such as file versioning, task dependencies, secure file sharing, approvals workflows, Gantt Charts, time tracking, and group calendars give small teams everything they need to manage projects. WorkZone also allows for custom branding, security, and unlimited support.

Sure, there are tons of project management solutions for you to choose from. I can only leave you with the thought that it’s still about people and not so much about the tools here. The best businesses and the most successful projects have passion, collective charm, and the sweat of teams behind all that work. Project management solutions only make this work flow better, keep things in one single place, and get away from the fear of losing data or information.

What is the project collaboration tool of your choice?