Printers are not used half as much as they were 10 or even as few as 5 years ago, but they are still very necessary in modern business. Presentations and various other physical documents still play a part in most sectors, so the printer still has a use, but which printer should you choose, and what is the best way to keep it running effectively for as long as possible?

1. Don’t Buy The Cheapest Printer

There are some ridiculously cheap printers available these days, but if you go for a low end device you will end up paying more in the long run. According to Alex a cheap printer will always require expensive inks – this is how manufacturers make their money back.

2. If It Only Uses 2 Cartridges Don’t Buy It

The fewer cartridges required the more the ink will cost. Printers with 4, 5, 6 or more cartridges may seem like more trouble but each cartridge will only cost around £3.

3. Don’t Buy The Latest Model

You may think the latest model is the best bet for a top of the range printer, but resist the urge. New printers are often just the same as the brand’s previous model, using the same technology but adding a new case or badge. As well as this, there won’t be any third-party inks available for brand new models, so you will have to pay high prices for refills. Third-party inks don’t become available until around 3 months after a new model is released.

4. Check What The Printer Contains

Most printers now are operated via Wi-Fi, so if you require one with a USB for whatever reason make sure you check what is included in the printer package you’re looking at.

5. Check Its Setup For The Best Results

Poor printing results are usually caused by a poor setup, Alex advises. Many people print photos at home or in the office, and photos do suffer unless all nozzles are printing properly, the paper type is set to photo paper and the quality is set to high or photo quality.

6. Check Ink Levels Regularly

If one of your ink cartridges runs out your printer will stop working. To avoid this simply check your ink levels regularly, and keep a spare set in a drawer so that you don’t have to run out to the shops before continuing with your printing.

7. Avoid Blockages

Blockages are not an uncommon complaint when it comes to printers. They occur when a printer is used infrequently and ink dries out. To avoid blockages print something once a week to keep the ink fresh and the device ticking over.

8. Save Money On Ink

Ink is currently the 7th most expensive liquid on the planet. However, if you buy ink from third-party suppliers, and use a device with a greater number of cartridges, you will save a lot of money, compared to buying branded ink and using a machine with just 2 cartridges.