If you are managing a business then you are responsible to create and maintain a safe working environment for your team. It is important to protect their health and welfare, because every job comes with its risks, no matter if you are talking about a job position located in an office or outdoors. It is important to inform your employees that they have to meet multiple legislative requirements, and according to the specifics of the company, they also have to comply with certain organisational rules. Every state has its own regulations, standards and laws that focus on workplace safety.
Every company should have a health and safety program that should be tailored to their needs. In case you do not have one, you should make sure that you get in touch with your legal department to establish one. If an accident happens then it can have devastating effects on a company. Employees will not feel safe, and according to the extent of the accident they could even open a lawsuit.
What every manager’s role is?
As a manager you are the one who is responsible for the safety and health of your team. And if clients come to your headquarters then this responsibility also expands to them. You will have to set an example when at work, because this is one of the most effective ways to educate your staff. You will have to create the safety plan, and to check if everyone is respecting it. It is important to monitor if your employees respect the workplace safety regulations both behaviourally and physically, because if they suffer from a health issue that is incompatible with their job position, this is definitely a risk. Here are the main steps every company should follow in order to keep their employees and clients safe.
You need a plan that established safety & health regulations
Every manager should be able to know what risks a workplace comes with, because this is the first step in minimising or eliminating them. When you know the hazards, you can create a plan that helps you make the workplace safer. When you have the health and safety plan you should share it with your employees and inform them what they have to do in order to respect it. First aid kits should be placed at hand, so people would have no problems to get to one in case they need it. Your safety plan should include multiple aspects, because a hazard can be caused even by a new cleaning product, because it can make the floors slippery, and employees can fall. Also, if there are machinery and tools used on site, then you have to make sure that the persons who handle them are qualified, because they can hurt other people.
Examine the workplace
You do not have to inspect the work site by yourself, you should have a team of specialists who know what the equipment and tools state should be. It is important to have regular checks, because even an out of date computer can lead to an accident, and can hurt the person who is using it. Or it can cause a fire, and in this case multiple persons could be hurt. Regular inspections will show if there are any risks posed by the equipment you and your employees use. Safety specialists can also examine the areas where people have access in case your clients come on site and they can inspect the work procedures.
Employees should be trained
If you want to make sure that your employees are safe when they are coming to work, then you should invest in training. Multiple jobs come with the potential risk of accidents, and in this situation training is mandatory. They should have access to written safety instructions and you should hire a specialist to train them how they should respect safety work procedures, because they have to be the first ones who protect their welfare. Make sure to hire a doctor to offer first aid in case one of your employees suffers an accident when at work. It is essential the doctor to be qualified and to conduct checks regularly, because if one of your employees suffers an accident, and the doctor does not treat them accordingly, the employee can hire medical negligence solicitors, and you can face a lawsuit. This could have serious consequences for your company, because it can cost you a lot of money. Offering training is a smart way to prevent an incident from happening.
Focus on investigating health accidents related to work
If you want to create a safe working environment you should start by investigating the past accidents, incidents and health issues people experienced when working for you. Even if these events are displeasing, it is important to investigate them to know exactly what caused them. It is important to know if there is any connection between the work environment and the accidents, because sometimes, employees experience health issues when at the workplace, but without any related causes. Make sure every accident is reported, because it will help you improve the safety of your workplace. For you to be able to investigate these happenings it is important to train your employees on what they have to do. They have to know who the person they have to report to is.
Help people manage their rehabilitation
In many cases you cannot avoid an accident, but it is essential to help people manage their rehabilitation process. This step should be part of any safety plan, because it shows your employees that you support them in case they suffer an injury or accident when working. You will have to work with the employee who faces health issues happened at their workplace, because it is in your interest they to come back at work. Even if the employees experience a health issue because of an outside the work factor, you should still support them, because it will help them recover faster. When an employee experiences work related health issues you should have a plan on how their duties will be relocated.