While many care homes are still running off of written care notes and spreadsheets, there are a number of reasons to adopt care home software. Many caregivers will recognise the value of shifting to care home software, but they’re afraid of adopting bad software that gets in the way of doing their jobs. Here are a few good reasons you should consider adopting care home software and we’ll give you some tips on how to identify the right care home software for your organisation.

1. What is care home software?

Care home software is simply software designed for the management of every aspect of a care home. It provides, at a minimum, a central place to store all information and documents. This includes records on each individual resident, policies and procedures that staff follow, resident care plans and human resources data on care home staff.

2. What are the main benefits it brings your care management team?

A major benefit of care home software is the simplification of record-keeping. Paper-based records are expensive to store and they’re even harder to update. They could also be lost or damaged. You will also know about the time it takes time to file them and retrieve them. All of this goes away when you adopt a good care management system. A care management system provides multi-person access, control of access to information and who is allowed to edit it, and ensures everyone is working from the same, updated information. All of this results in a dramatic simplification of record-keeping for all involved and the associated administrative overhead.

Management is often simplified when you adopt care home software, as well. For example, care home software lets you automate tasks like reminding people to complete certain tasks. Staff data like training, reviews, absences and holidays get logged automatically; you can generate reports and see issues as they arise and have the data you need to make the right decision. Good care home software collects massive amounts of information without interfering in the process of delivering care. That information is available to care home owners and managers whenever they need it. You can see activities as they happen and generate reports as required. This gives managers and owners more insight as to what is going on and when, and it doesn’t require them to be there in person to know this.

This insight is not limited to the work people do. Care home software can include general asset management. You can manage stock levels for supplies, medication, and food as well which is guaranteed to make the job easier to handle. Another benefit of care home software is the ability to present care plans for residents to families for their review and document how care is delivered according to the plan. If family members make changes, this is immediately communicated to your staff via the updated care plan. This supports person-centred care without having to constantly track people down to verbally relay instructions.

3. What can it do to help your carers?

A major benefit of care home software is the ability to create comprehensive care plans that every staffer can access when required while letting them record all care given. No one has to search stacks of paper for the information about a particular resident or slow down their work as they try to fill out forms. The ability to access the latest information ensures that they’re following the right instructions, reducing errors and omissions.

Voice recording for care notes can save caregivers time, since they can narrate the care note while walking or working. There’s no confusion as to what they wrote down, and notes can’t be lost. This is an especially useful feature when you have staffers that do not have great written English. By letting people store all information digitally via a variety of devices, care home software certainly saves carers time since there’s no need to hunt for paper documents or make copies of forms so they can log the work they’re doing. Nor will they fail to log something because they can’t find the care plan, don’t have a pen or forgot to document something. Instead, care home systems incentivise immediate reporting of everything at the point of care. This keeps records accurate and up to date.

4. How do you know if you’ve got a good system?

Care home software can save you time, if it is simple to use. You know you have made the right choice when new employees quickly learn how to use the application and the software never gets in the way of getting work done. Only buy care home software after you’ve been able to test it. If you’re looking for an example of a care home software platform, you can find care software here. Try out all career facing aspects of the system so you can determine whether it truly fits the needs of your organisation.

The best care home software has a significant return on investment; you won’t have spent a fortune on the software, and it didn’t take resources away from providing care for your resident. In fact, good care coordination software improves the productivity of your carers and administrators alike. Good care management software can truly make everyone’s lives easier; residents receive a higher level of care; families have greater insight and input in their relatives’ care; administrators are better able to manage staff effectively; no time is wasted chasing down paperwork. It also helps you to meet regulatory standards.