For all our talk about environmental sustainability, we are still buried under piles of paper. We’re continuing to consume huge quantities of paper. In the UK, we get through four trees’ worth a year, according to the Economist. These easy tips should help keep the dead tree count down.
Reduce font size and margins in your document before printing. If you must print out PowerPoint or other slideshow presentations, configure your print job to options like the Handouts View where you can choose a multiple number of slides to print per page. Some solutions cut out unnecessary information, such as banners and adverts, when printing material from the web.
2. Double up
Isn’t it great when the store has your favorite item on a two-for-one sale? Get as excited about winning two for one with every sheet of paper! Print on both sides. Make double-sided printing your default setting.
3. Portable Document Format
PDFs are the new paper. “Save as” or print directly to PDF. Scan paper originals to use, save, or distribute instead of making paper copies.
4. Print preview
Take a few minutes to preview your print. Say good-bye to the single straggler line of text on one page, and avoid making a copious paper trail of your quest to perfection.
5. Print on demand
Use print on demand capabilities. Publications and documents are not printed unless actually needed.
6. Streamline access
Print release technology such as pull printing and access control forces users to physically log in or input a code at the printer to start the actual print job, preventing mounds of unclaimed papers.
7. Take the paperwork and cost out of admin
Did the term paperwork become synonymous with administrative forms around the same time that the phrase “lost in the paperwork” came into use? Paper is also expensive; Europe wastes €40 billion a year on paper invoicing. Administrative management software and web programs such as Turbine handle a range of tasks from record-keeping to performance reviews to invoicing to accounting, tying all your employee management into a single affordable, accessible, searchable system.
8. Collaborate online
Use online collaboration tools like Google Drive or Dropbox to access and work on the same documents.
9. Stop printing your email
Printing does not equal saving. Email is already storable, savable, and sendable. Plus mobile options these days give you easy access to email and calendars.
10. Stop printing the Internet
Instead of printing online material, use services like Instapaper or Pocket, which will save and store articles and pages you want to read and provide easy-to-read online and mobile formats.