Technology is so ubiquitous nowadays that one would be quick to assume that every business that came of existence during the digital age uses it. However, research in 2014 showed otherwise as seven out of every ten businesses find themselves using technology but struggling to adapt to any of the newer kinds.
You as a business owner might be sharing the same struggle too, especially if you aren’t that tech savvy yourself. You don’t need to force yourself to learn complex IT concepts, though, to get your business in line with the times. You’ll only need to follow these simple ways to use technology for your business:
1. Use a cloud-based application suite
Assuming you bought a specific standalone application and installed it in your employees’ workstations. They can’t access its full set of features without the license key. Even if your business uses nothing but freeware, installing the application in each computer takes up valuable time that your employees could have used to get work done. To avoid the hassle surrounding standalone software, you should use a cloud-based application suite instead. You no longer have to buy an application separately, register its license key to gain access to its full version, and install it to every single computer. All you need to do is create online business accounts for your employees so they can log in and immediately start using whichever application they need.
2. Roll out mobile versions of in-house applications
Your business may have some applications specially developed for your company’s exclusive use. However, your employees cannot use these in-house applications should they need to work at home. A lot of applications nowadays have both desktop and mobile-friendly versions. Applications that are exclusively used by your business should also allow mobile access so that your employees can use them anywhere. However, you’ll want to provide a VPN – or virtual private network – connection for your employees if any of the mobile-friendly versions of your business’s in-house applications would require access to your company’s intranet as you’ll find out below.
3. Consider using a VPN if your business has remote employees
Your business may have some trade secrets or sensitive customer information that you’d want to keep under wraps within your company’s internal network. However, if you have employees that need to work on something involving internal data without having to report physically to your office, how can they do their job if what they need isn’t readily available to them? Business scenarios like this led to the development of VPNs.
With a VPN, your business’s employees can readily connect to your company’s intranet. They can then access all the data that they need even if they’re using the more wide-scale Internet that everyone else also uses. But you might ask, isn’t that dangerous as any hacker can easily steal your business’s confidential data because you let your employees connect to your company’s internal network using their Internet connection?
Every VPN connection uses encryption to secure not just your business’s confidential data but also the IP address of the employees who are using it. Thus, VPN is also a secure and anonymous way for your business’s employees to get whatever data they need from your company’s intranet.
It isn’t surprising then that VPN usage has risen along with the growing popularity of telecommuting – aka working from home or some other location that’s far from a company’s premises. Say that your business is in Australia and your employees are in different places all over the world. You’ll need them to report to work, but you can’t ask them to travel to your office in Australia unless you pay them for their stay there.
At the same time, you can’t make your company’s internal network available on the Internet, especially given that your business most likely has some confidential data that shouldn’t be in the hands of hackers, disgruntled former employees of yours, or any of your competitors. You can grant your remote employees access to your company’s data using an Australian VPN. You’ll want to go for the best VPN in Australia that’s within your budget so that your business’s confidential data is highly secure.
More than 600 respondents who participated in a 2016 survey didn’t perceive themselves as tech-savvy. Some of the respondents may be owners of small businesses who have a hard time adjusting to the rapid technological advancements that aim to make everyone’s lives more comfortable than before. You may be struggling with technology yourself. If you don’t learn how to take advantage of it, the business you’ve put up would surely take a hit, which may result in financial losses. Adapting to technology doesn’t have to be too much of a chore for you anymore if you apply the above-listed simple ways in using it for your business.