Implementing Accounting Software For The First Time - A Beginner’s Guide


Making the switch to a computer-based accounting system in your office requires some forethought. While it may seem tedious to make this kind of transition, if you plan properly and can rely on the hard work and dedication of your staff, then it can pay off substantially in terms of productivity and efficiency. Accounting software in the UK is already working in many companies throughout the country.

However, before you make the switch to an accounting software platform, it’s important that you understand the fundamentals of implementing accounting software at your company. As a business owner, there are some things you need to pay close attention to, to ensure that the process is as seamless as possible.

Continue reading to learn more about how your office will benefit from upgrading to accounting software.

Review Current Practices

Examining how your accounting systems and processes currently work is a good way to start planning for the implementation of software programs. Try to find out some areas where you will be able to leverage accounting software to help your company the most. Identify what is working effectively and make efforts to maintain these aspects for the final implementation.

Plan And Set Up The New System

Setting up the new system will involve the training of your staff in order to effectively utilise the software. Depending on the size of your business, this might entail the creation of a training course for your employees. At the very least, make sure to provide materials for your staff so that they are able to teach themselves to use the new programs.

Make sure to highlight and advertise the potential benefits of making the switch to accounting software to your staff. This can help to promote acceptance of and support for the new system. It is also critical that your management team is comfortable with the change.

There should be one key member of your staff, someone with the right experience and attitude, who can organise and push the implementation. Depending on the size of your company, this role might even fall on you. You might even choose to hire a third party to assist you with the implementation if there are no experts on your staff.

Make a budget for the implementation process and set a realistic timeline where you would like to be completely detached from the old system. Regarding the budget, do not necessarily select the accounting software package with the cheapest price. Consider what the various packages offer and make a decision that will most closely reflect what is best for your unique company.

Testing And Optimising

When it is time to implement the system, be sure to run tests and vet the working of the system before its full implementation. This will give you the opportunity to iron out any problems which may arise or to clarify technical details regarding usage with your staff. Also, be sure to ensure that your software is compatible with governmental reporting standards.

Make sure to maintain your existing system of accounting records for a period of time after making the switch. This can serve to prevent any unpleasant surprises or missing data that could cause serious problems. Additionally, if your business decides that the accounting software approach is not ideal, you will be able to effortlessly switch back to the old system in that case.

Smooth Sailing With Accounting Software

After the implementation proceeds and any potential glitches are ironed out, you should find that making the switch to accounting software will benefit your business greatly. The efficiency and productivity gains that come with faster and up-to-date accounting data within your company will allow you to handle your business finances better than ever. With this confidence in your company finances, you can plan accordingly and make the best decisions for the future direction of your organisation.