Optimising the print estate through data analysis and reporting

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Optimising the print estate through data analysis and reporting

Print industry expert offers advice for identifying areas for optimisation and cost reduction through data analysis

We are creating 2.5 quintillion bytes of data every day, and as the volume of data increases so do the complexities of using that data for reporting. Response times and granularity can both be impacted as systems struggle to process large quantities of data. It’s therefore important for organisations to ensure their business intelligence solution provider integrates with their specific requirements in order to provide meaningful insights, says Y Soft Corporation, a leading enterprise office solution provider.

Reporting is an essential piece of the puzzle in today’s IT infrastructure, enabling organisations to make simple improvements, efficiency gains and cost reductions. The print management element of the business estate is a crucial component to the day-to-day smooth running of many organisations and as such, this area cannot be ignored in IT reporting. “Organisations should be looking to create in-depth analysis of their organisation’s usage in order to optimise their print services environment,” says James Turner, Regional Sales Manager at Y Soft.

“Organisations that need to analyse print services activity to a more granular level or use a wide variety of charts, graphs or dashboards often use business intelligence software such as Microsoft PowerBI or Tableau. These organisations should be looking at mapping their organisation’s print services database schema to their business intelligence software and align print services reporting with the rest of the organisation’s reports.”

James also outlines the importance of being able to analyse unaggregated data for longer periods of time: “Many analysis tools will only store data for around one month, but for organisations to really add valuable insights, they need to access unaggregated data quickly and over longer time periods.”

Y Soft has introduced Data Mart mode as part of the YSoft SafeQ Reporting module. Data Mart mode creates inside the YSoft SafeQ database an extended reporting data structure that is accessible externally through the SQL API. The well-arranged raw, unaggregated data on print, copy, scan and fax services usage are stored for three years by default.