If you haven’t already introduced online collaboration practices to your workplace, you’re probably at least considering it as it would explain why you’re reading this blog post. Online collaboration technology is growing at such a rate that it is close to impossible for you to keep up-to-date on everything that is now possible with an average Internet connection and computer.

There are always new collaboration tools appearing on the market with one sole purpose – to make your life easier. But first let us start with what online collaboration tools entail and enlighten you on how this technology could be helpful for your company.

Online collaboration tools are a great way for companies to manage their technology and business software infrastructure. They can help you manage your time, your team, work processes, and a lot more. Online collaboration software offers functionality such as project management, web conferencing, online calendar tools (including functions such as group & shared calendars), tasks lists, and email.

The applications are delivered to end user desktops through tools such as web browsers or small Web 2.0 applications. Software-as-a-Service, otherwise known as SaaS, providers are increasingly becoming commonplace, and are a known source for the development of online collaboration tools.

As bandwidth increases, more and more computers are being constantly connected to the Internet. So basically having Internet in your workplace is Step 1 – something that a high majority of workplaces have these days. If you’ve already passes Step 1, then next you need to consider how web collaboration tools could assist you.

Get ready because Online Collaboration Tools are here to stay

  • Eliminating the need to update software – with online software, updates to the software are done at the service provider level – a key factor the to the SaaS model. This means that small companies will not have to dedicate internal resources to perform tasks on individual computers. Because updates are performed on a proactive basis, businesses will not only receive critical updates but also automatically receive upgrades to functionality as well.
  • In reference to online document management systems, information is automatically backed up. Saas providers not only provide the application functionality but can also store your data as well. The benefit of engaging a SaaS provider is having the ability to leverage a third party’s expertise in data management. This eliminates having to worry about backing up individual user files.
  • Ready when you are – online collaboration tools provide a way for you to gain access to your online data from any computer with an Internet connection. And if your data is not online but rather on another computer, remote desktop solutions allow you to remotely access that computer live over the Web just as if you were sitting next to it.
  • Managing remote users with ease – most SaaS providers include tools for managing user accounts. This functionality can serve as protection against losing proprietary data (i.e. laptop thefts), and control company data from misuse (i.e. salespeople can be controlled and managed by effectively locking down company data). IT Support people can also use this technology to assist clients or colleagues remotely with their computer problems.
  • Save time and money – if online collaboration tools mean that you can save software upgrading costs, meet over the Web instead of face-to-face, reduce labour costs, access files and computers via the Internet, then just consider the costs that can be saved.

If you add more of your own reasons to jump onboard the online collaboration bandwagon, then please do so by leaving a comment below.