As we all know, people are an organisation’s most important asset and so finding the right people to work in your business is absolutely paramount. Unfortunately, recruitment can prove a complicated, timely and expensive process.

Replacing good people is never going to be easy. Research from PricewaterhouseCoopers suggests that the cost of replacing a competent member of staff equates to approximately a year of that person’s salary.

Another key recruitment issue is that the selection process is not an exact science. HR professionals are required to jump through a series of administrative loopholes, running a series of interviews, sorting out contracts and inevitably picking someone that they think provides the best fit.

And as we all know from our interaction with new employees, there is no such thing as a perfect fit; organisations simply have to hope that the person selected through the timely and costly recruitment process proves an asset to the team. Recruitment is, therefore, a bit of a ‘finger in the air’ process.

But it doesn’t have to be like that. While any new employee is likely to come with a degree of risk, organisations can make use of specialist software to help ensure that the transition to fully-fledged team player is as painless as possible.

The right human capital management (HCM) software can provide a valuable asset to any recruitment strategy. From identifying a gap in the workforce and sifting through the candidates’ applications through to awarding the contract, HCM software can help generate significant efficiency and cost savings during the recruitment process whilst increasing the chance of recruiting the right type of person.

Look for automated HCM technology that will help you to match potential employees against established criteria. Integrated HCM reporting tools will also highlight the recruitment methods that have been most successful and at what cost. Such tools will also enable you to track the success of costly recruitment agencies, creating a preferred supplier list of worthy partners.

Finally, look to automate as much as possible to free-up the HR team’s time. Automating response letters and other recruitment correspondence can help slash administration costs. Meanwhile, electronic recruitment forms which can be automatically uploaded to the HCM system, will help save both time and expense.

Attempting to find the right person is never going to be easy. But it doesn’t have to be a struggle. And with the right software in place, you will have a good head start and the intelligence needed to do the best job possible as you attempt to identify that perfect needle in that rather large haystack!