Secure Cloud Collaboration
In today’s digital age, cloud collaboration services have become an essential tool for many organizations.
These services allow employees to work together on projects and share information from anywhere in the world, making collaboration more efficient and effective.
However, with the rise of cloud collaboration services comes the risk of cyber threats, which can compromise sensitive data and damage a company’s reputation.
In this article, we’ll discuss how to make sure that your cloud collaboration service is secure.
Choose A Reputable Provider
The first step in ensuring the security of your cloud collaboration service is to choose a reputable provider. Look for a provider that has a strong reputation in the industry and is known for its security measures.
Check to see who else is using the provider and seek evidence of the security controls that have been put in place.
When choosing the right and secure cloud collaboration software, look no further than Kahootz. Widely adopted throughout the defense industry and formally accredited by the UK Ministry of Defence itself, Kahootz is a secure, simple, and robust solution for businesses’ data-sharing needs.
Use Strong Passwords And Two-factor Authentication
Implementing strong passwords and two-factor authentication is another important step in securing your cloud collaboration service.
Strong passwords should be at least eight characters long, include a mix of uppercase and lowercase letters, numbers, and special characters.
Two-factor authentication adds an extra layer of security by requiring users to enter a second form of identification, such as a code sent to their mobile phone.
Implement Access Controls
Implementing access controls is crucial to securing your cloud collaboration service. Access controls allow you to limit who can access and modify certain information, ensuring that only authorized users can view or edit sensitive data.
Access controls can be set up by creating different user groups and, when required, assigning different levels of access to each item of content.
Data encryption is an absolute must if you want to make sure that your data stays secure and out of the reach of unauthorised individuals.
When files or conversations are transmitted online or stored offline, encryption locks the content away, meaning hackers can’t read nor gain access to sensitive information.
Advanced encryption standards like the well-known AES 256 bit method effectively scramble data in such a way that it appears as nothing more than sitting gibberish if intercepted.
If a cloud platform provider is part of your security infrastructure be sure to confirm that strong encryption like AES is being used as well.
Back Up Your Data
Safely preserving your data is an absolute essential – regular backups are the only way to make sure it will be recoverable in case of any kind of data loss.
Directly collaborating with a cloud service provider for devoted backup settings is usually very secure and gives peace of mind for anytime system failure.
Checking your provider has a tangible plan in place for disaster recovery can also ensure continuity if you’re ever faced with emergency or comprehensive data deletions.
It is always worth examining any cloud collaboration service setup you may be using, to see if sufficient measures appear to be taken against hardware failures, virus infections, inclement weather or gross negligence that could result in full data loss.
Monitor User Activity
Steady monitoring of user activity is a critical tool in protecting organizations from security threats and breaches.
Keeping tabs on who is taking what action inside a system allows organizations to stay proactive and protect themselves from further risks.
By consistently reviewing user activity logs, we can gain visibility into anything that looks out of the ordinary or any suspicious behavior.
That way, we can take precautionary measures to anticipate possibly damaging issues and safeguard our organizations faster.
Train Your Employees On Security Best Practices
Finally, the modern world of cloud collaboration services requires that organizations stay consistently on top of security best practices.
Regular training should be conducted to ensure employees maintain this vital knowledge which helps protect cloud services from cyber threats.
Such training will also provide a forum for employees to become more comfortable applying their understanding of said current security threats and updated best practices.
Equipping your employees with the proper understanding of security know-how provides your organization with an invaluable safety barrier against exterior breaches and ultimately safeguards your data.
In conclusion, working with a reputable supplier, following best practice and securing access to your cloud collaboration service are all crucial to protecting your sensitive data and maintaining the trust of your customers and stakeholders.
As an example of how you might assess the security controls a supplier has in place, Kahootz provides a publicly available guide of how their cloud collaboration service meets the 14 Cloud Security Principles defined by the UK Government.